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Home Summertime Picnics and BBQs The 10 Day Planning Guide For The Ultimate Barbecue Bash

The 10 Day Planning Guide For The Ultimate Barbecue Bash

10-day-barbecue-planning-guide

Memorial Day tends to be the kick off date for a number of summer fun activities including backyard or park barbecues.  If you're planning a barbecue party, now is the time to pull out the grill and get the backyard in summer shape. Whether you're planning a small gathering or a large barbecue party, following our 10 day barbecue party plan will ensure everyone has a great time. Even the host!

The Ten Day Party Planning Method

Have you ever arrived early to a barbecue and the host or hostess forgot or ran out of something and asked you to go to the store to get it? Perhaps you've been that host or hostess. It's embarrassing and stressful to be running in place and unable to really enjoy the day you've planned. If your past parties have felt disorganized or overly stressful, it's time to do something different. With our method, it doesn't take much to get the barbecue party plans in motion. Plus you can finally sit back on the day of the party and enjoy. 

Day 1

This is the day you put the barbecue plans in motion by drafting a to-do-list and surveying the condition of the backyard. Starting off with a solid plan of what needs to get done truly makes all the difference.  Here's what your to-do list should include at a minimum. 

  • Clean the grill. (This is essential for making sure the food doesn't have a funny smell or taste from the winter dust and rust that's accumulated.)
  • Set a tentative guest list.
  • Set a tentative menu and what groceries you'll need to buy 
  • Assign guests different things to bring. (Side dishes, desserts, drinks etc.) 

Once the to-do-list is established, check the condition of your yard is next. Make note of any branches that need to be trimmed, weeds that need to be pulled and plan out where you'll set up seating. 

Day 2

This is when implementing the to-do-list is most critical.  Call and notifying family and friends of the barbecue party plans to get commitments to bring items for the barbecue. Make sure to also send out email invitations, so you won't get any pesky last minute calls about what time the party starts. Now there's an idea to make sure your barbecue runs smoothly.

Day 3 

Day 3 should be committed to the menu, budgeting and activities. This is a very critical time if you plan to have activities that require you to rent items like a bouncy houses for the kids, chairs, tables or even a DJ, because you'll will want to make sure the equipment will be available on the day of the barbecue. 

When finalizing your menu, refer to the tentative guest list formula to ensure the budget covers enough food. Here is where the grocery list is most important. Try to focus on a large quantity of a few items rather than a large number of multiple items to keep the grocery list to a minimum.  

Day 4 and 5 

These days will be very busy day and should be planned to land on a weekend if possible. Starting bright and early, do any yard work and gardening you have, then shop for everything on your list except the meat. Make sure to reserve any needed rental equipment if you haven't already.  Also make sure to get barbecue essentials like lighter fluid, charcoal, wood chips, fire place matches or a long barbecue lighter.

Day 6 and 7 

This is when all the plans are checked and items on your to-do list are double checked.  Most often email response will be rolling in so making adjustments to the guest, menu and activities list will be easy.

Day 8  

These are the day for any last minute changes and are the ideal days to buy, marinate and tenderize the meat, confirm the rentals, the guest list, menu and other things needed for your barbecue party.

Day 9

Organize and decorate the yard now so you won't have to the day of the party.  Section off the yard for kid, elderly, card/game playing tables and position Tiki Lamps for when the party goes late into the night. If you're preparing any side dishes or desserts, make them today so you aren't stressing out last minute tomorrow. 

Day 10

It's finally party day! The main focus of the day will be getting the meat grilled, making sure any rental items are set up properly and then simply enjoying the day! 

Using the 10 day method to plan a barbecue party is ideal no matter what size the event and can be used for park barbecue parties too! Not to mention relieves the stress of running out of items, food and activities to keep your guest entertained and most importantly the ability to enjoy the barbecue with your guest.

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